Administrative Assistant

Iochpe-Maxion is in constant motion. There are more than 100 years of entrepreneurship and innovation always focused on people. People are the center of our organization, so we want to have the best with us.

For our office in Vienna, Austria, we are looking for an

Administrative Assistant (m/f/d)

Your future role

Support to Legal team and the direct manager:

• Legal Administration & Documentation support
• Travel planning & monthly expense reports

Office Management:

• Managing office mail correspondence
• Ordering/buying office supplies
• Communication with suppliers and their contracts management
• Booking hotels and airport transfers for office guests/colleagues
• Coordination with external and internal IT representatives
• Office health and safety matters (organization of health and safety trainings, office safety checks – fire extinguishers, first aid kit, etc.)
• General office team support

Support to Finance team:

• Invoice processing – check, filings, necessary documentation back up, preparing payments
• Collection and upload of annual corporate income tax returns, proofs of tax payments, etc.
• Support on completion of tax US forms for banks
• Support of audit organizations

Your profile

• Successfully completed bachelor degree in e.g. Legal, Business Administration or Finance
• 1- 3 years of professional experience in a comparable position
• Very good written and spoken English and German language skills
• Very good MS Office skills
• Discretion
• Structured, independent and reliable way of working
• High degree of personal responsibility, motivation, flexibility and resilience
• Ability to work in a team
• Intercultural competence

What we offer

• Being part of the world’s leading wheel manufacturer with an international Holding company in Vienna and long-term, international opportunities.
• Intercultural mindset in an international team in Vienna with great team spirit.
• Onboarding support from colleagues and superiors.
• Modern office within the city centre of Vienna.
• Flexible working hours and possibility to work partially from home.
• An attractive annual gross salary and learning opportunities.

Join us and become part of our global success story!

Equal Opportunity Statement

Iochpe-Maxion maintains a written and widely distributed policy on equal employment opportunity. The company recruits, hires, trains, promotes, administers policies, bases decisions and conducts all personnel activities without regard to race, color, religion, gender, sexual orientation, age, national origin, disability (to the extent an undue hardship is not imposed), status as a covered veteran or other legally protected status, in accordance with applicable federal, state and local laws.